Submit a Record to SEWBReC

 

We welcome records of all wildlife seen in the South East Wales area. Please submit your records to us via our online recording database: SEWBReCORD (www.sewbrecord.org.uk).

You can either create an account, allowing you to view and manage all your own records, or submit casual single records without creating an account. Please see guidelines below.

 

Guidelines for using SEWBReCORD with an account

  • Go to www.sewbrecord.org.uk and click on "create new account". Please complete the form with your details, including a valid email address so we can contact you if we have questions about your sightings.
  • Once logged in, you will be taken to the home page, which displays recent sightings. From the top menu bar, select "Record" and then chose from the three options, according to how many records you would like to submit.
  • For a single record, choose "Enter a Casual Record". You will then be taken to a form with several fields to complete. Please complete as many as possible. The fields marked with an asterix are compulsory. The comments box can be used to add brief details about the behaviour or ecology of the species, for example breeding signs in birds or host medium for a fungus record.
  • The form also includes a map. Please navigate the map to the location of your sighting, and zoom in to select a grid reference. We prefer grid refences of at least 6 figures when possible.
  • Once you have completed the form and submitted the record, you can use the "Explore" tab to view your own records, and all those held on the SEWBReCORD system.
  • If you would like to report a bat of unknown species, please select Chiroptera as the species.

 

Guidelines for using SEWBReCORD without an account

  • Go to http://www.sewbrecord.org.uk/casualrecords
  • You will be taken to a form with several fields to complete. Please complete as many as possible. The fields marked with an asterix are compulsory.
  • Please provide a valid email address, so we can contact you with any questions about your sighting.
  • The form includes a map. Please navigate the map to the location of your sighting, and zoom in to select a grid reference. We prefer grid refences of at least 6 figures when possible.
  • If you would like to report a bat of unknown species, please select Chiroptera as the species.

 

If you have any issues, questions or comments on the SEWBReCORD system, please feel free to contact us at info@sewbrec.org.uk.

 

If you prefer not to use SEWBReCORD for any reason, please use one of the below alternatives:

  1. To submit large quantities of records, you can download our Recording Spreadsheet (Excel format) then email to us.
  2. For compiling records on paper, please download our Casual Sighting Report Form (pdf) (click on the link to open, or right click and choose 'save link/target as' to save the file to your computer for future use) and then return via post.
  3. For single one off records, you can pass details of your sighting to SEWBReC via letter, email, phone or fax (see Contacts and Links page for full contact details). Please remember to include what you saw, where you saw it (a grid reference and location name), the date of sighting, your name and contact details plus any other relevant information.