Commercial enquiries


When we receive a data request (via a DERF, see below), we will assess the request and provide an estimated cost within 5 working days.

Once the quote is accepted, we will provide the results within 10 working days. Commercial enquiry results generally consist of a Word report and a jpg plot. Larger amounts of data may be provided in an Excel report and as GIS layers.


Data Enquiry and Release Form (DERF)

Before SEWBReC can carry out any work on your behalf you will need to complete, sign and return (via post, fax or email) a Data Enquiry and Release Form (DERF). This form must be completed, signed and returned for EVERY enquiry you submit. No data will be released without the relevant DERF.

This document is available to download below; please send completed forms to

Data Enquiry and Release Form (Word)
Data Enquiry and Release Form (PDF)

Paper versions can be obtained from the SEWBReC office. Occasionally, we may need to amend the form, so please ensure you use the most up-to-date version.

Please see our guidelines for the completion of the Data Enquiry and Release Form.

Further information is available about SEWBReC's Services to Data Users.


Fast Track Service

If you require information sooner than the standard 15 working days and we have to prioritise your enquiry over others, there will be an extra charge of £100.00 plus VAT on top of the original quote.

The Fast Track Service turnaround is 1-3 working days from acceptance of quote. A quote will be provided on a same day basis whenever possible.

Please tick the Fast Track Service box when completing the DERF, and also state in your email that you require this service.


Updated Search Option

SEWBReC are now able to provide an 'updated' search - a search just including records added or amended within our database since a particular date. This option is a secondary product, which is recommended for updating a SEWBReC dataset between 12 months and 3 years old. Potential uses include extending the longevity of a dataset for a long term project which extends beyond the 12 month period stipulated on the SEWBReC DERF.

Please note, you must always contact SEWBReC if you still wish to use a dataset beyond 12 months, as stated in our DERF's terms and conditions. The updated search option is a discretionary product, which may be offered for datasets up to 3 years old. After 3 years, a new data search must be carried out.

As a secondary product, the updated search option is charged in half hour blocks at our 'subsequent' hourly rate of £85 plus VAT. The exact quote will depend on the amount of work / data involved.


Charges for Work Undertaken

SEWBReC operates as a not-for-profit company and does not charge for the actual data or information which is passed on to users. However, we do charge an administration fee to cover the cost of collating, managing and disseminating the biodiversity information. These costs include staff time and the overheads associated with running SEWBReC.

For commercial enquiries, our current charges are: £110.00 plus VAT for the first hour, and £85.00 plus VAT for subsequent hours. Please see the 2015/2016 charging policy for further details. Unless otherwise instructed, we always provide a quote (usually via email) for undertaking the searches before we proceed with the work.

Invoices are normally sent out with the completed report, unless otherwise instructed. Please inform SEWBReC of any specific invoice details (purchase order numbers, invoice postal address etc) to help ensure a smooth transaction.

SEWBReC's current charging policy is also available. Please contact SEWBReC for further details.



Please note that we are working on Aderyn (the online Welsh LERC database) replacing our current search system. It is anticipated that this change will be rolled out during 2019. This change will affect various aspects of our services, including the removal of fast track option (as Aderyn results will be delivered on a 1-3 day turnaround).